Event Registration Terms and Conditions
These terms apply when you register to attend the Business Leader Summit (the Event) organised by Business Leader Limited, company no.08070514 of The Estate Office Priory Estate, Nun Monkton, York, England, YO26 8ES (we, us). You means the person registering. If you register on behalf of a business, or your business pays, you confirm you have authority to agree to these terms for it. You are a consumer if you are attending wholly or mainly for purposes outside your trade, business or profession. If you are a consumer, nothing in these terms affects your legal rights.
1. How do I book and pay?
1.1 Your place is confirmed when we send you a confirmation email. If there is a fee, your place is confirmed only once we receive full payment.
1.2 Fees are in pounds sterling and include VAT and any compulsory charges. VAT is shown separately on your invoice. You can pay by payment card or bank transfer. If you pay by bank transfer, you must pay any charges made by your bank, so that we receive the full fee.
1.3 You must be 18 or over on the date of the Event.
2. Can I cancel?
2.1 You may cancel through the Event webpage or by emailing events@businessleader.co.uk. Cancellation takes effect when we receive it.
2.2 If you are a consumer and book online or by phone, you can cancel within 14 days of the date we confirm your booking and receive a full refund. If you asked for your place to be provided within that 14-day period, you lose this right once the Event has taken place.
2.3 Otherwise, if you paid a fee and cancel:
- more than 30 days before the Event, we will refund 90% of it;
- 30 days or less before the Event, no refund is due
- If you do not attend the Event and have not cancelled your booking, no refund is due
2.4 You may send someone else in your place if you email us their name before the Event. There is no charge for substitutions.
3. What if the Event changes?
3.1 We may make reasonable changes to the programme, venue, speakers, format and timings of the Event at any time. We will tell you as soon as we reasonably can.
3.2 If we make a material change to the Event, such as moving an in-person Event online or changing its main topic, you may cancel your booking by telling us within 14 days of hearing about the change. If you cancel under this clause, we will refund any fee you paid in full.
3.3 If we need to change the dates of the Event or postpone it, we will tell you as soon as we can and your booking will transfer to the rescheduled Event. You may transfer your booking to another person under clause 2.4. If you are unable to attend the rescheduled date, you may cancel your booking by telling us before the rescheduled Event and we will refund any fee you paid in full.
3.4 If we cancel the Event, we will refund any fee you paid in full.
3.5 We are not liable for any costs, damage or loss you incur because we change, postpone or cancel the Event, including travel and accommodation.
4. What if something outside our control happens?
4.1 We are not liable for any failure or delay caused by events outside our reasonable control, such as severe weather, fire, flood, pandemic, government action, strikes (other than by our own staff), venue closure, or failure of transport or utilities.
4.2 If an event outside our reasonable control affects the Event, we may postpone it, move it online or cancel it. If we postpone it, clause 3.3 applies. If we move it online, clause 3.2 applies. If we cancel it, clause 3.4 applies.
5. What are we responsible for?
5.1 Nothing in these terms limits or excludes liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for anything else the law does not allow us to limit or exclude.
5.2 We are not liable for any loss of profit, revenue, business, goodwill or opportunity, or for any indirect or consequential loss.
5.3 Our total liability to you in connection with the Event is limited to the fee you paid.
5.4 We are not responsible for loss of or damage to your belongings unless caused by our negligence. You are responsible for your own travel, health and insurance cover.
5.5 Views expressed by speakers, sponsors and exhibitors are their own. Event content and materials are for general information only and are not professional advice. We are not liable for any advice given, or views expressed, by any speaker, sponsor or exhibitor at the Event or in any materials provided to you.
5.6 If you are a consumer, clauses 3.5, 5.2 and 5.3 do not apply to you. We are responsible for loss or damage you suffer that is a foreseeable result of our breaking these terms or failing to use reasonable care and skill. We are not responsible for loss that is not foreseeable.
6. What do we expect from you?
6.1 You must behave professionally and respectfully and follow venue rules and any safety instructions. We may remove anyone whose behaviour we reasonably consider inappropriate. No refund will be due in these circumstances.
6.2 You must not record, photograph or livestream sessions without our permission, other than taking personal photographs for your own non-commercial use. You must not use any Event content to create altered or synthetic images, audio or video of other people.
7. How do we use your data?
7.1 We use your personal data to manage your registration and the Event, as set out in our Privacy Notice at our privacy policy.
7.2 We share your details with suppliers who help us run the Event, such as our registration platform and the venue. They may use your details only on our instructions.
7.3 We will only send you news about our future events, or share your details with the businesses that sponsor or partner with us for the Event (Event partners), if you have ticked the relevant box on the registration form or on the day. Event partners must use your details only as described in these terms, under a written agreement with us, and in line with data protection law and their own privacy notices.
7.4 Our Event partners may change up to the day of the Event. The current list on the event website and the final list will be available at registration on the day on the event app.
7.5 You can change your mind about receiving news from us or sharing your details at any time by emailing events@businessleader.co.uk or using the unsubscribe link in our emails. If you do, we will stop sharing your details and tell any Event partner we have already shared them with.
7.6 Any dietary, access or health information you provide will be used only to make arrangements for you, and shared only with the venue and caterers where necessary. It will not be shared with sponsors or Event partners.
7.7 You can ask to access, correct or delete your personal data by emailing events@businessleader.co.uk. Your rights are explained in our Privacy Notice.
8. Will I be photographed or filmed?
8.1 We may photograph, film, record or livestream the Event. You may appear in this content, including when speaking or asking questions.
8.2 Photographers, film crews and livestream providers who work for us at the Event do so on our instructions only. They may not use this content for their own purposes.
8.3 We may use this content to report on and promote the Event and our future events, including on our websites, social media, newsletters and promotional materials, and to share session recordings with attendees.
8.4 We do not give images or recordings of you to Event partners to use for their own purposes.
8.5 If you do not wish to be featured, please tell us at registration or email events@businessleader.co.uk before the Event. We will take reasonable steps to avoid featuring you, but you may still appear in general crowd shots.
8.6 If you later ask us to stop using images or recordings of you, we will not use them in new material and will remove them from our own channels where we reasonably can. We cannot recall material already printed or shared by others.
8.7 We will ask for your consent before using your image or words as the main focus of promotional material, such as a testimonial.
8.8 We will not use artificial intelligence or other tools to alter your appearance, voice or words in a way that misrepresents you, or to create new content imitating you, without your consent. We may use AI tools for routine editing, transcription and captioning.
9. Which law applies?
9.1 These terms are governed by the law of England and Wales.
9.2 If you are a consumer, you may bring proceedings in the courts of the part of the United Kingdom where you usually live. If you usually live in Scotland or Northern Ireland, we may only bring proceedings against you in the courts there.
9.3 If you are not a consumer, the courts of England and Wales have exclusive jurisdiction over any dispute arising out of or in connection with these terms or the Event.